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Resources » For Event Organisers » Publicity Tips


Promoting Your Event

For large public events or dark sky star parties, good promotion beforehand will help make the event a success. If you are holding small sidewalk events where you plan to have only one or two people with telescopes, keep your advertising to a minimum. We suggest just turning up with your telescopes and show those in the area the night/daytime sky, but do not forget to register you event here on the Galilean Nights website, every event is important, no matter how small!

Promote the event in your own astronomy club first. Getting as many members as possible to be part of the event will ensure a good number of telescopes available for the event. The more the better!

If you regularly hold public events, it is a good idea to develop relationships with local newspapers, television and radio stations, free-lance reporters and editors. It is also important to find all the local online event calendars in your area. It is fairly easy to send out press releases to everyone and to register events on line. You will be surprised at how often major news organisations pick up items from these postings and releases. Be ready if you are called for an interview. Assign a spokesperson for the event making sure they have all the information to deliver a quality interview if required.

Send announcements to local schools through the school office and to individual teachers and the PTA or other parental organisations as well. Many teachers will work with you to coordinate lesson plans or special projects that take advantage of the observing opportunity for their students. Schools often have websites, email lists and on-line calendars – don’t forget to ask them to include your event.

Local libraries can post flyers on their public news boards. They can also reach members of the public that are likely to be interested in getting a chance to look through a telescope. Ask them to work with you, possibly making a display of some astronomy related materials along with a flyer announcing your event. Libraries also use the internet as a resource and can be a great help in reaching the public and alerting them to your event.

Remember, if you are sending your announcement out by email, make sure to ask the recipient to forward it on to others who maybe interested. Simply asking help to spread the word, works!